Newark & District Photographic Society

Society Rules

1. The Society shall be called the 'Newark & District Photographic Society', referred to in the following rules as 'The Society'.
2. The objective of the Society is the advancement of the art and practice of photography through the enhancement of the knowledge and skills of the members.
3. The Committee shall consist of a President, Secretary, Treasurer, and up to eight further members occupying the offices of Membership Secretary, Programme Secretary, Competition Secretary, Development Officer, Publicity Co-ordinator, and Exhibition Secretary, as well as any other offices the Committee may deem necessary. No more than two of these offices may be held concurrently. Committee members are to be elected at the Annual General Meeting (AGM) and shall serve for one year only but shall eligible for re-election. They shall have powers of co-option.
4. The annual subscription & attendance fees shall be fixed for the following season at the AGM. The subscription shall be payable by October 1st. Members who are in default at December 1st may be disqualified from membership.
5. Anyone wishing to join the Society must have his/her application approved by the Committee and pay the current season's subscription which may be reduced after January 1st with the consent of the Committee.
6. Visitors may attend any meeting on payment of the appropriate fee. No more than four such visits may be made in any season.
7. Expenses necessarily incurred in the running of the Society shall be reimbursed with the approval of the Committee. No payment shall be made from the current or deposit accounts without the signatures of two members of the Committee who shall be appointed by the Committee.
8. The Society's financial year shall end on April 5th after which a Statement of Accounts shall be drawn up by the Treasurer and audited by a person appointed for this purpose at the AGM.
9. Any Proposals, including alterations to the rules, must be proposed and seconded and in the hands of the Secretary at least fourteen days before the AGM.
10. Extra-ordinary General Meetings may be requested by at least six members who should inform the Secretary (in writing) of the object at least fourteen days before the date proposed.
11. At Committee meetings, five shall form a quorum and at General Meetings one-third of the current membership plus one.
12. The Committee shall have powers to deal with any matter not covered by these rules.

General Competition Rules

1. Images entered must be entirely the work of the photographer, who must be a current member of the Society. Composite images are permitted provided all component images meet this requirement. Processing and mounting may have been carried out by others.
2. Any image significantly similar to an image previously entered into an internal competition cannot be entered into the same section in another heat or season.
3. Prints and mounts must not exceed 500mm x 400mm and must include the orientation, name of the author, and title (if any) clearly marked on the reverse.
4. The current FIAP definition for Monochrome will apply when judging Monochrome and images deemed to be at odds with this definition will be rejected per rule 7.
5. The current FIAP definition for Natural History will apply when judging Natural History and images deemed to be at odds with this definition may be rejected per rule 7.
6. A member may apply to be considered a 'beginner' if they have not been awarded any significant prizes for photography, been awarded one of the Society's Beginner trophies, or been placed third or above in any other previous competition. An experienced worker is expected to make him/herself known.
7. Digital Projected Images must be a maximum of 1400 pixels wide, a maximum of 1050 pixels high, and supplied in JPEG format with the section, author, and title included in the filename.
8. The Committee may reject any entry deemed unsuitable, their decision is final.
9. The judges decision shall be final.

Photographer of the Year (POY) Rules

1. There will be competitions as indicated in the current programme with sections for Colour Prints; Monochrome Prints; Natural History Prints; General Digital Projected Images; Monochrome Digital Projected Images; and Natural History Digital Projected Images.
2. Entries must be handed in one week prior to the competition, except with the agreement of the Competition Secretary.
3. The judge will award points on a scale of 0 to 20.
4. Entrants may submit two entries in each section each month. Only the highest placed entry will count.
5. All entries must be clearly identified as first or second choice; should the total number of entries in any one heat be determined too high for judging in the time allowed then all second choice entries will be excluded and may be entered in a subsequent heat.
6. A beginner's work will be judged alongside that of experienced members, their best print and digital projected images scores in each heat will also count towards separate Beginner trophies for prints and digital projected images.
7. The person with the highest number of points at the end of the season will be declared POY.

Digital Audio Visual Rules

1. Sequences must be the work of the entrant and consist of images compliant with the General Competition Rules, shown using a single screen, with an accompanying soundtrack which may have been performed by others and must be copyright free or covered by an appropriate performance licence.
2. Digital Projected Image width and height limits will apply. Lower resolution sequences will be accepted but must be set up to run full screen.
3. The duration of each sequence must not exceed 12 minutes.
4. Sequences may feature text including but not limited to a title but must not include the author's name.
5. All Entries must be Stand-alone Digital Productions and play without the need for any additional software. Sequences should be configured without a 'run box' and close upon completion.

Annual Exhibition Rules

1. The last date for entries will be as given in the current programme.
2. Monochrome and Colour prints will be judged together, except for specified Trophies. Monochrome projected images will be judged with colour.
3. Trophies will be awarded for the following sections:

   Prints
   			Open Section Print	E W White Cup
   			Landscape Print	Haydn Turner Cup
   			Portrait Print	Antoine Cup
   			Natural History Print	Newark Trophy
   			Best Monochrome Print	Brian Honey Trophy
   			Best Colour Print	NPS Trophy (Society Tankard)
   			Best Contemporary Print	E S Pepper Trophy
   			Best Beginner's Print	Devon Plaque
   Digital Projected Images
   			Open Section Digital Projected Image	Trent Cup
   			Natural History Digital Projected Image	W H Coy Cup
   			Best Monochrome Digital Projected Image	[TBA]
   			Best Colour Digital Projected Image	Venn Trophy
   			Best Beginner's Digital Projected Image	Beacon Trophy
   Digital Audio Visuals
   			Digital Audio Visual	Colourbase Trophy

4. The maximum number of print entries per member is 6 in any one section; the maximum number of digital projected image entries per member is 10 in any one section; and the maximum number of Digital Audio Visual sequences per member is 3, up to a combined maximum duration of 12 minutes.
5. If there is insufficient space the Committee may omit entries after consultation with the Judge.
6. No entry shall be removed from the Exhibition before it ends.

FIAP Definition of Black & White Photography (Monochrome)

A black and white work fitting from the very dark grey (black) to the very clear grey (white) is a monochrome work with the various shades of grey.

A black and white work toned entirely in a single colour will remain a monochrome work able to stand in the black and white category; such a work can be reproduced in black and white in the catalogue of a salon under FIAP Patronage.

On the other hand a black and white work modified by a partial toning or by the addition of one colour becomes a colour work (polychrome) to stand in the colour category; such a work requires colour reproduction in the catalogue of a salon under FIAP Patronage.

FIAP Definition of Nature Photography

Nature photography depicts living, untamed animals and uncultivated plants in a natural habitat, geology and the wide diversity of natural phenomena, from insects to icebergs.

Photographs of animals which are domesticated, caged or under any form of restraint, as well as photographs of cultivated plants are ineligible.

Minimal evidence of humans Is acceptable for nature subjects, such as barn owls or storks. adapting to an environment modified by humans, or natural forces, like hurricanes or tidal waves, reclaiming it.

The original image must have been taken by the photographer, whatever photographic medium is used. Any manipulation or modification to the original image is limited to minor retouching of blemishes and must not alter the content of the original scene.

After satisfying the above requirements, every effort should be made to use the highest level of artistic skill in all nature photographs.