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Newark & District Photographic Society

Spotlighting the Best in local Amateur Photography

Society Rules

  1. The Society shall be called the 'Newark & District Photographic Society', referred to in the following rules as 'The Society'.
  2. The objective of the Society is the advancement of the art and practice of photography through the enhancement of the knowledge and skills of the members.
  3. The Committee shall consist of a President, Secretary, Treasurer, Membership Secretary, Programme Secretary, Competition Secretary, Development Officer and up to four Members. No more than two of these offices may be held concurrently. Committee members are to be elected at the Annual General Meeting (AGM) and shall serve for one year only but shall eligible for re-election. They shall have powers of co-option.
  4. The annual subscription & attendance fees shall be fixed for the following season at the AGM. The subscription shall be payable by October 1st. Members who are in default at December 1st may be disqualified from membership.
  5. Anyone wishing to join the Society must have his/her application approved by the Committee and pay the current season's subscription which may be reduced after January 1st with the consent of the Committee.
  6. Visitors may attend any meeting on payment of the appropriate fee. No more than four such visits may be made in any season.
  7. Expenses necessarily incurred in the running of the Society shall be reimbursed with the approval of the Committee. No payment shall be made from the current or deposit accounts without the signatures of two members of the Committee who shall be appointed by the Committee.
  8. The Society's financial year shall end on April 5th after which a Statement of Accounts shall be drawn up by the Treasurer and audited by a person appointed for this purpose at the AGM.
  9. Any Proposals, including alterations to the rules, must be proposed and seconded and in the hands of the Secretary at least fourteen days before the AGM.
  10. Extra-ordinary General Meetings may be requested by at least six members who should inform the Secretary (in writing) of the object at least fourteen days before the date proposed.
  11. At Committee meetings, five shall form a quorum and at General Meetings one-third of the current membership plus one.
  12. The Committee shall have powers to deal with any matter not covered by these rules.
Society Rules | General Competition Rules | Photographer of the Year (POY) Rules | Annual Exhibition Rules

General Competition Rules

  1. The image presented must have been created/taken by the entrant, who must be a current members of the Society. Processing and mounting may have been carried out by others.
  2. Prints and mounts must not exceed 20"x16" (50cm x 40cm) and must include the name of the author, and title (if any) on the reverse.
  3. The current FIAP definition for Monochrome will apply when judging Monochrome and images deemed to be at odds with this definition will be rejected per rule 7.
  4. The current FIAP definition for Natural History will apply when judging Natural History and images deemed to be at odds with this definition may be rejected per rule 7.
  5. A 'beginner' is a member who has not been awarded any significant prizes for photography, been awarded one of the Society's Beginner trophies, or been placed third or above in any other previous competition. An experienced worker is expected to make him/herself known.
  6. Digital Projected Images must be a maximum of 1400 pixels wide, a maximum of 1050 pixels high, and supplied in JPEG format with the section, author, and title included in the filename.
  7. The Committee may reject any entry deemed unsuitable, their decision is final.
  8. The judges decision shall be final.
Society Rules | General Competition Rules | Photographer of the Year (POY) Rules | Annual Exhibition Rules

Photographer of the Year (POY) Rules

  1. There will be monthly competitions as indicated in the current programme. There will be five sections: Monochrome Prints; Colour Prints; Natural History Prints; General Digital Projected Images; and Natural History Digital Projected Images.
  2. Entries must be handed in one week prior to the competition, except with the agreement of the Competition Secretary.
  3. The judge will award points on a scale of 0 to 20.
  4. Entrants may submit two entries in each section each month. Only the highest placed entry will count.
  5. All entries must be clearly identified as first or second choice; should the total number of entries in any one heat be determined too high for judging in the time allowed then all second choice entries will be excluded and may be entered in a subsequent heat.
  6. A beginner's work will be judged alongside that of experienced members, their best print and digital projected images scores in each heat will also count towards separate Beginner trophies for prints and digital projected images.
  7. The person with the highest number of points at the end of the season will be declared POY.
Society Rules | General Competition Rules | Photographer of the Year (POY) Rules | Annual Exhibition Rules

Annual Exhibition Rules

  1. The last date for entries will be as given in the current programme.
  2. Monochrome and Colour prints will be judged together, except for specified Trophies. Monochrome projected images will be judged with colour.
  3. Trophies will be awarded for the following sections:
    Prints
    Open Section Print E W White Cup
    Landscape Print Haydn Turner Cup
    Portrait Print Antoine Cup
    Natural History Print Newark Trophy
    Best Monochrome Print Brian Honey Trophy
    Best Colour Print NPS Trophy (Society Tankard)
    Best Contemporary Print E S Pepper Trophy
    Best Beginner's Print Devon Plaque
    Digital Projected Images
    Open Section Digital Projected Image Trent Cup
    Natural History Digital Projected Image W H Coy Cup
    Best Overall Digital Projected Image Venn Trophy
    Best Beginner's Digital Projected Image Beacon Trophy
  4. The maximum number of print entries per member is 6 in any one section and the maximum number of digital projected image entries per member is 10 in any one section.
  5. If there is insufficient space the Committee may omit entries after consultation with the Judge.
  6. No entry shall be removed from the Exhibition before it ends.
Society Rules | General Competition Rules | Photographer of the Year (POY) Rules | Annual Exhibition Rules